January 2020 Board Meeting Minutes

Board of Directors Meeting Minutes

January 10, 2020
6:30PM


Call to order: A Board of Directors meeting of the Ready Alliance was held on January 10, 2020 at the Pheasant Restaurant in Hermiston, OR. The meeting convened at 6:35 PM Pacific Time, as officers were not elected for the new group, all previous officers from the Continuity of Civilization Alliance assumed their previous roles in the new alliance until elections can be held. Meeting was presided over by Mike Gemelke, Acting President.

Members in attendance: Mike Gemelke, Acting President; Bill Quick, Acting Vice President; Will Studer, Acting Secretary; Andy Jones; Dennis McKenry

PRIORITY BUSINESS:  

  • President-Elect Resignation

 

    • Joey Powell resigned both from the board and the club as a whole for personal reasons.
    • ORS 65.321 governs board resignations, it was properly tendered to the secretary via the google group and is irrevocable.
    • We must have a replacement ASAP since the president is to take office along with other officers at the January Regular Meeting.
    • It was discussed that the charter permits us to fill the vacancy, but it would be more appropriate to have a special election at the beginning of the January Regular Meeting.
    • Volunteers will be requested via the google group.
    • Andy volunteers as a candidate.

Old Business:  

  • Nonprofit

 

    • We are now an Oregon Nonprofit
    • Will went ahead and paid the state fees and got our Articles of Incorporation filed with the state.
    • Will got us an EIN with the IRS for banking purposes.
    • We will still need to finish the IRS paperwork to be officially designated as a 501(c)(3)

 

  • Events Update

 

    • Winter Field Day

Andy is planning everything out. Joey is still assisting. It will be January 25th from 7AM to 5PM.

New Business:  

  • Agenda for Annual Meeting next week (Jan 15th)

 

    • Full meeting agenda distributed and posted online
    • There will be a lot of ceremony and boring discussion as there are many things we are required to do by law and charter.

 

  • Committees

 

    • Will asked Eric if he would be interested in being on the repeater committee. Since he will be our tower climber, he would be an appropriate addition. The new president when elected can decide on whether to add him at the annual meeting.
    • There is a vacancy on the Events Committee.
  • Events Ideas for 2020
    • Floats in local parades
    • Fair Booths
    • Disaster Prep Day
    • Simplex Testing
    • CERT Training
    • Spring Campout
    • Field Day
    • First Aid & CPR Training

 

  • Financial Priorities

 

    • Finish nonprofit
    • Bank Account
    • Donations
    • Grants
    • Insurance

 

  • Amendments to Charter

 

    • Will proposed an amendment for the charter which would require the board to always have an odd number of members. The board agrees this is a good idea and requests it be put forward in writing for voting at the annual meeting.

 

  • Membership Dues

 

    • Dues were waived last year.
    • Will suggested we waive them again for 2020.
    • Mike reminded the group that we have financial needs and can’t waive dues forever.

Motion: Motion was made by Will to go ahead with waiving dues for 2020. Seconded by Bill.

Motion carried unanimously by voice vote

 

  • Policy on Google Groups

 

    • The Google Groups for both the Board and Regular Membership are used to vote on matters, and therefore it is inappropriate for any nonmembers to be a member thereof.
    • It has always been the unofficial policy that nonmembers could not be part of the google groups, but it wasn’t until recently with a member leaving that it was realized that it could be an issue.

Unanimous Consent: Will asked unanimous consent that this policy be made official.

With no objections the proposal was adopted.

 

  • WB7ILL Control Operator

 

    • Will is the Trustee and therefore the control operator for the club call.
    • Will is authorizing all board members to be control operators of the club call sign.

 

  • Insurance

 

    • Will checked on insurance, the cost for liability through the ARRL (through their preferred supplier) is $200 yearly, the cost for equipment is $1.40 per $100 of coverage.

Adjournment: The Meeting was adjourned at 7:58 PM  

January 2020 Regular Meeting Minutes

Regular Membership Meeting Minutes

December 15, 2019
3:30PM


Call to order: The regular monthly meeting of the Ready Alliance was held on January 15, 2020 at The Harkenrider Center  in Hermiston, OR. The meeting convened at 7:00 PM Pacific Time. The meeting was called to order by Mike Gemelke, Acting President.

Members in attendance: Mike Gemelke, Acting President; Bill Quick, Acting Vice President; Will Studer, Acting Secretary; Andy Jones; Dennis McKenry; Carl Burgus (came in after election); Eric Ramirez and Heather Studer.

Guests in attendance: Scott Ezell

Welcoming of our guest and introductions were done.

Election of 2020 President

With the resignation of our President-Elect the election of a new president was our first priority. Nominations and requests for volunteers were first requested via Google Group on Friday night. Bill Quick and Andy Jones volunteered.

Ballots were passed out and returned to the secretary.

Secretary’s Ballot Report

Total Votes . . . . . . . . . . . 9
In Person Votes . . . . . . . . . 7
Proxy Votes . . . . . . . . . . . 2
Needed to Win . . . . . . . . . . 5
Bill Quick. . . . . . . . . . . . 7
Andy Jones. . . . . . . . . . . . 2

Acting President Mike Gemelke announced the winner as Bill Quick.

Slate of Officers Read

The secretary read the following roster of elected officers who will be sworn in:

President: Bill Quick

Vice President: Andy Jones

Secretary: Wil Studer

Member at Large: Dennis McKenry

One member of large position is vacant

Inauguration of new Board of Directors

The secretary asked all Members-Elect if they still wish to accept the burden of the office for which they have been elected. All answered in the affirmative.

The secretary asked all Members-Elect to stand and raise their right hand.

The secretary administered the oath of office and also took the oath himself.

The past president handed the gavel to the new president and the transfer of authority was complete.

Business Specifically for the Annual Meeting

  • Committees
    • No suggestions were made for new committees
    • Will suggested that Eric be added to the Repeater Committee, Eric agreed and the President directed it to be so.
    • Will reminded everyone that the Events Committee is down a member, but no one stepped forward.
  • Events – Discussion was had about the events we would like to hold or participate in for the year. Suggestions were as follows:
    • Floats in Parades
    • Booth at the Fairs
    • Disaster Preparedness Day
    • Simplex Radio Testing
    • CERT Training
    • Spring Campout
    • Barbecues
    • Field Day
    • First Aid/CPR Training
    • Send a representative to LEPC Meetings
  • Financial Priorities – It required that we set the years financial priorities at the Annual Meeting
    • Finish Nonprofit
    • Get Bank Account
    • Get Insurance
    • Start researching grants
    • Donations
  • Charter Amendments – during the first meeting of the year a review is conducted of the charter
    • Measure 1: Measure 1 basically requires the board to have an odd number of members. An official proposal was sent to all members last week.

Motion: Motion was made by Will to accept the measure as written. Second by Bill

Motion passed by a show of hands unanimously.

Old Business:

  • Report from Board of Directors Meeting
    • Board simply discussed the agenda for this meeting
  • Report from the Repeater Committee
    • Nothing new to report
    • Now that the Corporate Filing with the state is done, the water tower project can progress
  • Report from Events Committee
    • Andy spoke about Winter Field Day
    • All are welcome, not just members or HAMs
    • Jan 25, setup at 7AM, Event 9AM to 5PM
    • There will be food and a heated tent
    • Dennis reported that he had invited the Hermiston Amateur Radio Club, who didn’t seem to be interested.
  • Nonprofit Update
    • Has been filed with the state
    • Still need to file with the IRS, will require another $400

New Business:

  • Fill Vacant Member-At-Large Spot
    • There is a vacancy due to Bill being elected President on the board.
    • Will previously spoke with Carl Burgus who agreed to take the position if the board appointed him.

Unanimous Consent: Will asked unanimous consent (of the board) that Carl be appointed as member-at-large.

With no objections the appointment was approved.

  • VE Group

Eric asked if there were plans for a VE Grouped to be formed within our club. A discussion was opened and there was a lot of interest; we will revisit the topic later.

Adjournment: The meeting was adjourned at 7:50 PM

ONLINE Votes (since last meeting):

The following online votes occurred in the month of December:

  • Vote #191201 New Member Eric Ramirez – Final Vote was 9 Yes to 0 No 
  • Vote #191202 New Member Brenda Griffin – Final Vote 13 Yes to 0 No
  • Vote #191203 New Member Grant Morris – Final Vote 13 Yes to 0 No

Ready Alliance Net Control Schedule

If you are a member and would like a turn at being net control, the list is made quarterly and we would welcome you to give it a try. All HAMs are welcome to check into our nets.

1/15/2020MEETING
1/22/2020Andy Jones (W7ATJ)
1/29/2020Bill Quick (KI7PRU)
2/5/2020Will Studer (N7WSY)
2/12/2020Dennis McKenry (KI7CUS)
2/19/2020Bill Quick (KI7PRU)
2/26/2020Andy Jones (W7ATJ)
3/4/2020Bill Quick (KI7PRU)
3/11/2020Will Studer (N7WSY)
3/18/2020MEETING
3/25/2020Dennis McKenry (KI7CUS)
4/1/2020Andy Jones (W7ATJ)
4/8/2020Bill Quick (KI7PRU)
4/15/2020Will Studer (N7WSY)
4/22/2020Dennis McKenry (KI7CUS)
4/29/2020Andy Jones (W7ATJ)
5/6/2020Bill Quick (KI7PRU)
5/13/2020Will Studer (N7WSY)
5/20/2020MEETING
5/27/2020Dennis McKenry (KI7CUS)
6/3/2020Andy Jones (W7ATJ)
6/10/2020Bill Quick (KI7PRU)
6/17/2020Will Studer (N7WSY)
6/24/2020Dennis McKenry (KI7CUS)